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Project Operations Associate

Birendranagar     Contract Time   Deadline : 2022-05-03 Closed
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Short Info
  • Career Level: Mid Level
  • No. of Vacancy: 1
  • Experience: - Years
  • Views: 2233
  • Apply Before: 2022-05-03 (Closed)
  • Offered Salary: Negotiable
  • Gender: Both
  • Driving License: No
  • Education Preference: MBA/MBS
  Job Description:
  • Assist in the formulation of the annual and quarterly work plans with particular attention to human resource (HR) and procurement plans.
  • Support the timely and effective implementation of HR and procurement plans by preparing all necessary documents as per UNDP rules and regulations.
  • Undertake quality assurance of programme procurement, i.e. technical bids, financial bids, proposals and contracts.
  • Handle petty cash and reimbursement of petty cash bills from Programme Management.
  • Be responsible to maintain all financial transactions by keeping proper accounts, invoices of the regular expenditures.
  • Assist in budget revisions as and when required and assist in preparing quarterly financial reports.
  • Provide support to monitor budget expenditures as per approved budget, as well as progress monitoring of work plan implementation and result achievement and progress reporting.
  • Support in audit exercise commissioned by UNDP and EU verification mission commissioned by EU.
  • Support in drafting internal and external correspondence especially related to procurement, recruitment, resource mobilization, partnership building, etc.
  • Support in organizing workshops, seminars, trainings, and other events, including arrangement for venues, logistics, transportation and documentation of events.
  • Support in planning and coordination for the other programme activities.
  • Arrange external and internal meetings (including meetings between government and development partners) with government, non-government, UN agencies, development partners and other potential partners and stakeholders, and maintain minutes of all programme related meetings.
  • Provide logistical support in organizing Project Board meetings and ensure all programme related materials are properly documented and easily accessible in preparation for meetings.
  • Maintain a filing system/archiving for the programme to ensure all programme related materials are properly documented and easily accessible.
  • Make travel arrangements for the Programme Team, including travel requisitions and claims.
  • Assist in maintaining contracts issued to third party to conduct research, studies and dilaogues.
  • Undertake other financial and administrative tasks assigned by the supervisor; and
  • Assist in ensuring gender and inclusion issues in managing events and preparing reports where ever possible.
Education + Experience
  • High School or Bachelor’s degree in Management, Finance, Accounting, Administration, Human Resource Management or any other relevant areas.
  • Six years of experience for High school and three years of experience for Bachelors’ degree in the field of administration, and finance and procurement.
  • Knowledge of UNDP’s project planning, project finance, and project management procedures will be a strong asset.
  • Knowledge of and familiarity with the UNDP project operations would be an added advantage.
  • Experience in administration of projects and development programme.
  • Operating knowledge of ATLAS would be an added advantage.
  • Excellent knowledge of computer including MS Office (Word, Excel and Power Point etc).
  • Experience of working with provincial and local governments will be an advantage.
  • Good written and oral communication skills in English and Nepali.
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