Career in Nepal| Administrative & Finance Assistant

Job Action

Short Info

Career Level:
No. of Vacancy: 1
Experience: - Years
Views: 160
Apply Before: 2024-02-29 (Closed)

Offered Salary: Negotiable
Gender: Both
Driving License: Yes
Education Preference:

Job Description:

• Assist in overall day to day administration and operations matter;
• Assist in Procurement Process;
• Keep up to date inventory record of expendable & non-expendable assets and items;
• Assist in required recruitment process and contract management;
• Maintain time sheet and leave record of staff;
• Initiate payment process in due time for service provide and suppliers;
• Keep record of payment;
• Assist in drafting project progress financial reports and documents, including fund installments and
monthly expenditure reviews;
• Guide implementation partners on preparation of financial reports as per the UN-Habitat
requirement;
• Assist for preparing project budgets;
• Keep record of common operations cost by projects;
• Assist in logistical arrangements for national and international travel including obtaining security
clearances, booking tickets, visas and assisting staff in preparing and processing travel claims;
• Provide logistical support for conducting meetings, workshops and trainings;
• Maintain administration and programme related filing system (soft copy and hard copy);
• Responsible for all secretarial duties required by the project;
• Participate in UN Joint Admin, Procurement and Finance Working Groups;
• Assist other UN-Habitat Programmes in overall Administrative and Financial in day-to-day operations;
• Consider the activities from the Gender Equality and Social Inclusion (GESI) sensitivity perspectives.
• Keep ethical value in every performance;
• Perform other duties as assigned by the Administrative and Finance Officer; Project Officer and Head
of Office.

Required Knowledge, Skills, and Abilities

Excellent knowledge (spoken and written) in English and Nepali language is required.
Good working knowledge of Computer including MS Word, Excel
and Power Point. Nepali typing will be additional benefit. Good
working Knowledge in Photocopying, Scanning, Binding etc.
Professionalism: Sound Knowledge and Skill on the
accounting and problem-solving skills,
Ability to handle a situation.
Experience on financial monitoring and auditing process by
Auditor.
Able to work both independently and as part of a team in a
multicultural environment and establish harmonious and
effective working relationships both within and outside the
organization.
Teamwork: Ability to establish and maintain effective
partnerships and working relations in a multi-cultural,
multi-ethnic environment with sensitivity and respect for
diversity.
Planning & Organizing: The candidate should be able to
develop workplan and strategy for quick and correct
information and to finish all duties within the given
timeframe
Client orientation: Experience in working with diverse
working environment is required. Capable of working in a
team and undertaking initiative to ensure smooth relations
and open communication within the team and with
partners is required. Professional and courteous attitude
and demonstrated ability to work effectively in a stressful
environment.

Education + Experience

Certificate level / Plus 2 in business studies, commerce, and related fields. Or
Bachelor’s degree in business studies, commerce and related field is preferable
Minimum 5 years work experience for Certificate level /
Plus 2 in business studies, commerce, and related fields
Experience of working with UNITED NATIONS system and
other international organizations/ projects will be
considered as an advantage.

Apply Instruction:

To apply : Complete UN Personal History Form (P11). Download from https://unhabitat.org.np/career/career-detail/p11-form.