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Deputy Team Leader

bhaktapur     Contract Time   Deadline : 2022-10-21 (20 Days Left)
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  Swisscontact
  Job Action
Short Info
  • Career Level: Senior Level
  • No. of Vacancy: 1
  • Experience: 10-10 Years
  • Views: 48
  • Skills:
  • Project Management
  • Apply Before: 2022-10-21 ((20 Days Left))
  • Offered Salary: Negotiable
  • Gender: Both
  • Driving License: Yes
  • Education Preference: Master of Business Studies
  Job Description:

Essential Functions and Responsibilities

1. Compliance with the policies, rules/regulations, and guidelines

• Adhere to relevant policies, procedures, rules, regulations, and guidelines of Swisscontact Nepal (Financial and Operational Manuals, Code of Conduct Against Corruption, Conflict of Interest, Basic Operating Guideline (BoG), Local Security Management Plan, Gender Equality and Social Inclusion Guideline, Communication Guideline and other specific policies guidelines and manuals applicable for the NVQS-P).

2. Planning, Monitoring and Evaluation (60%)

• Lead in preparing Yearly Plan of Operation with budgets and targets in collaboration with project team and government at federal and province level.

• Assure all planning and reflection meetings are held regularly; discussion and inputs are fed in the reports and planning documents. Nepal We create opportunities www.swisscontact.org/en/country/nepal

• Assure that the project has an adequate monitoring and evaluation plan that are well known to and followed by all the staffs.

• Ensure the smooth operation of monitoring and evaluation system; prepare Outcome Monitoring Summary (OMS) and share and analyze jointly with SDC and project team; make sure that the OMS information is well incorporated in the annual reports and YPO.

• Ensure all data and information are regularly collected with support of Database and Documentation Officer, documented, and well reflected in the period project reports.

• Support to prepare semi-annual and annual reports related as per the requirements of the client, Swiss Agency for Development and Cooperation (SDC) Nepal and Swisscontact.

• Support Team Leader on preparation of background papers, assessments, monitoring, and evaluation reports, management reports etc.

• Support to robust human resources management system in the project with due consideration of GESI and workforce diversity.

• As a PSU member, provide technical Assistance (TA) to the government and private sector stakeholders of at federal and provincial level.

• Support commissioning of project evaluation, impact studies and other external studies or missions as per the need.

3. Human Resource Management and support to Provincial Project Support Units (30%)

• Work as a line manager for assigned staff and/or province/s and directly manage the assigned number of staff and/or Technical Coordinators deployed in the province/s.

• Assist Technical Coordinators of the assigned province/s to better extend the Technical Assistance to the respective ministries and project committees/units at the province.

• Ensure a regular team meeting at provinces, support on preparing a periodic plan (at least quarterly) and reports by the provinces and support reflection of those reports in combined project report at federal.

• Guide/mentor the performance of the staff working under and ensure the periodic performance appraisal.

• Assess the capacity gap of the provincial staff (including the monitoring personnel) under assigned province/s and coordinate with the Team Leader for its fulfilment.

• Represent the NVQS-P in the absence of the Team Leader as assigned.

4. Coordination, Collaboration and Networking (10%)

• Support project management on coordination and collaboration to implement the project activities and strategies at the Federal and Province level.

• Coordinate with relevant unit/division at MoEST and CTEVT to ensure that the project budgets are prepared with proper consultations, reflected in LMBIS and are disbursed on time.

• Assist provincial project team in liaising with respective ministry in the provincial government, Council for Technical Education and Vocational Training (CTEVT) at province, local government, and private sector stakeholders to implement the Yearly Plan of Operation (YPO).

• Be proactive in establishing a good network among the stakeholders to increase the ownership and to advocate for the Vocational Qualifications System (VQS) establishment.

• Proactively seek and contribute to inter-project collaboration with SDC-funded projects in related thematic areas as well as other in-house projects of Swisscontact Nepal whereas possible.

5. Other Specific Responsibilities

 • Professionally discharge other tasks assigned by the project management.

• Be proactive in bringing innovation and taking new initiative in the project in coordination with project management. 

Required Knowledge, Skills, and Abilities

Competencies

• Innovative development of the management system by the development of new products that can be replicated within a similar sector

. • Contribution to knowledge management.

• Demonstrate corporate knowledge and sound judgment.

• Self-development, initiative-taking.

• Demonstrating/safeguarding ethics and integrity.

• Acting as a team player and facilitating teamwork.

• Creating synergies through self-control.

• Managing conflict and difficult situations.

• Informed and transparent decision-making.

• Analytical Skills including Presentation of Analyses for Decision-Making and Knowledge Sharing.

• Client-oriented, internally and externally.

• Political, cultural and gender sensitivity and commitment to TVET Management and ideals in Nepal.

• Working Conditions and Environment

▪ This will be applicable in accordance with the Swisscontact Staff Manual. This job description can be amended by the Team Leader as per the need. 

Education + Experience

Qualification and Experience

• Minimum of 10 years of work experience in relevant field (management of TVET training institution or project management) and including 3 years’ experience of Planning, Monitoring and Evaluation of development activities. www.swisscontact.org/en/country/nepal

• At least 3 years of experience in working with federal, provincial, and local governments in the management, organisation development and implementation process.

• Masters or higher degree in relevant field (education, TVET, management, business studies).

• Advanced communication skills in both English and Nepali (verbal and written)

• Ability and willingness to work in a team to deliver high-quality outputs within deadlines in a dynamic and fast-paced work environment.

• Proficiency in MS Office work and Internet use and project management tools.

• Knowledge and work experience in Human Resource Management.

• Willingness and ability to travel frequently to Provinces 

  Apply Instruction:

 

Application Procedures: Please submit your current CV with at least two referees, Job Application Form and a cover letter to info.nvqs@swisscontact.org latest by 7 October 2022. Please mention the position applied for in the "subject" line of your email.

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